NAFCU Conference Sponsor & Exhibitor Guidelines

To ensure a smooth experience for exhibitors and attendees, we require that exhibitors adhere to the following guidelines at NAFCU conferences:

Conference Apps and Virtual Event Platforms

NAFCU conference virtual event platforms and apps are forums for sharing information about the conference and networking among attendees. NAFCU manages all promotions for sponsors, exhibitors and other suppliers in the platforms/apps, and those are available at an extra fee. If you are interested, please contact

Prize Drawings

NAFCU permits exhibitors to conduct drawings with prizes. Drawings should be conducted in such a way that every person has an equal opportunity to be selected as a winner (i.e., prize winner names should be randomly selected without any bias). It is the exhibitor’s responsibility to contact the winner(s) and distribute any prizes.

Exhibit Space

No activity of exhibitor representatives or functions of a display should in any manner interfere, disturb or infringe on fellow exhibitors. It shall be the responsibility of exhibitor representatives to report or call to the attention of the NAFCU program manager any questionable activity or disturbing influence.

All exhibits must be confined to the agreed upon exhibitor space. No items (giveaways, furniture, etc.) may be placed in the aisles or infringe upon other exhibitors. Absolutely no company identification may be placed outside your assigned exhibit/sponsor space (i.e., on posts, pillars, walls, etc.)

Exhibitor Benefits

Benefits that are included in the exhibitor fee include:

  • Complimentary conference registration(s); amount varies by conference
  • Inclusion in the conference mobile app

The following are not included in the exhibitor fee and require an additional fee:

  • Seat drops (this includes sessions where your organization has a speaker)
  • Additional on-site representatives

Non-sponsored Supplier Events

Supplier-hosted private functions (to include receptions, happy hours, large trainings, or meetings) are not permitted during or in conjunction with NAFCU Conferences. If a supplier would like to host a private event at the conference location but outside of conference hours, please contact the NAFCU Events Team at least 3 weeks prior to the conference dates to obtain approval. Please contact us at: If you are a NAFCU Services Preferred Partner, please contact your NAFCU Services representative.

Cancellation Policy

Deposits submitted to NAFCU for exhibits and/or sponsorships are final and non-refundable. If a company wishes to cancel a booth or sponsorship reservation for any conference besides Annual Conference, the following charges will be assessed:

  1. $300 of the total exhibit and sponsorship charges for written cancellations postmarked more than eight weeks prior to the event start date.
  2. 50% of the total exhibit and sponsorship charges for written cancellations postmarked four to eight weeks prior to the event start date.
  3. No refunds will be issued for cancellation requests submitted less than four weeks prior to the event start date.

All cancellations must be in writing, via mail, email or fax to the attention of show management.