The National Association of Federally-Insured Credit Unions (NAFCU) is seeking to hire a Sponsorship and Exhibits Fulfillment Manager, who will execute fulfillment of sponsorships and exhibits for NAFCU’s conferences and other training events. This position will work within the eight-member Events team, reporting directly to the Vice President of Events, and ultimately is responsible for all logistics in the sponsorships and exhibits area at NAFCU’s conferences, webinars, and/or virtual events each year.
Who we are:
NAFCU is the leading trade association for America’s federally-insured credit unions. Our mission is to strengthen credit unions by providing our members and the credit union industry the absolute best in federal advocacy, education, and compliance assistance. Extreme member service and responsiveness is our hallmark. Our continued membership growth shows that we have what the industry is looking for.
Our team members are passionate about growth, innovation, and collaboration. We constantly are striving to improve and better ourselves so that we can better support our members. If you have a growth mindset and enjoy challenging work, you probably are a great fit for our team!
Who you are:
You have an outgoing personality and are an expert communicator, both within your organization and with outside vendors, clients, members, and/or customers. You can present information, whether verbally or in writing, in a clear and concise fashion. You enjoy looking for new and exciting opportunities to elevate conference experiences for vendors and attendees. You are very organized and successfully meet deadlines in a fast-moving environment. You strive to exceed expectations and go the extra mile to achieve results. You are a team player and work to bring out the best in your teammates.
What you'll do:
- Manage the planning and execution of the Association’s conference sponsorships and exhibitions including fulfillment, and logistics. Support management of budgets as needed.
- Work with internal teams to ensure artwork, logos, and other aspects of creating and executing sponsorships and advertising are done within NAFCU’s brand guidelines and to the client’s specifications.
- Negotiate contracts and pricing with fulfillment vendors.
- Serve as primary contact for vendors including the coordination of exhibitor logistics.
- Assist each Event Producer with the planning and execution of sponsored events.
- Monitor revenue and expenses closely and provide forecast and final budgets to the event producer leading up to and after each event.
- Work with the Sponsorship & Exhibits Sales Manager to ensure that full and timely information is provided to the NAFCU Services Corporation team concerning partner exhibits and sponsorships and to the NAFCU Communications Department concerning advertising and vendor directory fulfillment.
- Manage other event-related projects as needed, such as conference planning, virtual event production, hotel coordination, etc.
Position Requirements:
- Bachelor’s Degree required.
- 5+ years of experience in event sponsorship and conference exhibition execution.
- Existing relationships in the credit union industry or financial services are a plus.
- Strong client management experience.
- Superior written and verbal communications skills and ability to build strong relationships.
- Proficiency in setting and meeting deadlines.
- Ability to manage multiple tasks and be responsive to requests from vendors and colleagues in a timely manner.
- Strong project management experience and ability to juggle multiple shifting priorities.
- Experience in developing and managing exhibit/sponsorship/advertising revenue against set budgets with a particular aptitude for finding savings and adhering to a strict management of expenses.
- Creative thinking in retaining vendors, generating new revenue opportunities, and improving upon the vendor/attendee experience.
- Ability to negotiate and make adjustments to contract language with third party suppliers, including the trade show general services contractor.
- A team player who thrives in a fast-paced and collaborative work environment.
- Availability to travel up to 10-20% of the time will be required, as well as long hours/weekend work while at conferences.
To apply, email the following three items to hr@nafcu.org: (1) resume, (2) cover letter, and (3) salary range expectation. EOE